HEInnovate Train the Trainers Session 2026 in Budapest
The HEInnovate Train the Trainers Session 2026 is a training and networking programme in Budapest, Hungary. The session will be held at Eötvös Loránd University Faculty of Education and Psychology. The official guidelines state that participants should arrive before the scheduled start time on October 8 at 12pm, and the programme arrangements cover selected travel, accommodation, catering, and reimbursement procedures.
Quick Overview
Programme: HEInnovate: Train the Trainers
Opportunity Type: Training Session
Host Team: HEInnovate project team
Country: Hungary
Location: Budapest
Venue: Eötvös Loránd University Faculty of Education and Psychology
Scheduled Start: October 8 at 12pm
Registration Route: EU Survey registration form
Covered Support: Travel reimbursement, hotel accommodation, breakfast, catering, and dinner according to the official guidelines
About the HEInnovate Train the Trainers Session
The HEInnovate Train the Trainers Session is a training programme hosted in Budapest. The official guidelines welcome participants to the programme and highlight the learning and networking opportunities offered by HEInnovate.
The training session will take place at Eötvös Loránd University Faculty of Education and Psychology, also known as ELTE PPK. The venue is located at Kazinczy Street, Kazinczy u. 23-27, Budapest, Hungary.
Participants are asked to arrive at least 15–30 minutes before the scheduled start time on October 8 at 12pm to support a smooth registration process.
Event Location
The session will be held at Eötvös Loránd University Faculty of Education and Psychology in Budapest.
The official guidelines describe the venue as an appropriate setting for learning and collaboration. Participants should plan their arrival carefully and follow the logistical instructions provided by the organisers.
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Accommodation Arrangements
The organisers will arrange a block of hotel rooms for participants.
The official guidelines state that the hotel arrangement is intended to provide convenient and comfortable accommodation during the stay. The accommodation will be arranged within the project budget and will offer single rooms including breakfast.
Participants who need a room for only one night are asked to inform the organisers.
Travel Support and Reimbursement
Travel support is available according to the official restrictions and reimbursement rules.
The official guidelines state that travel costs may be covered up to 500 €.
Covered travel arrangements may include:
✓ Flight or train travel up to the stated travel cost limit
✓ Economy roundtrip ticket for flights
✓ Train connections up to the maximum cost of a first-class return ticket
✓ Car travel reimbursed at the rate of one first-class rail ticket for the same journey and date
Participants must keep invoices, boarding passes, tickets, and other relevant documents to verify travel expenses.
Catering and Meal Arrangements
The official guidelines include catering and meal support during the session.
The covered items include:
✓ Breakfast at the designated hotel on both days
✓ Catering during the session on both days
✓ Formal dinner on October 8, 2026
Daily allowances are not issued as direct payments. The guidelines state that these funds are used to cover catering, breakfast at the hotel, and the formal dinner.
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Costs Not Included
Participants should carefully review the travel and reimbursement rules before making arrangements.
The official guidelines state that all other costs are not included. Participants are advised to use local public transportation where possible and keep costs low.
Participants arriving on Wednesday, 7 October may do so, but no daily allowance is provided for that day.
Reimbursement Process
Travel expenses will be reimbursed after the session upon presentation of the required supporting documents.
Participants will receive the reimbursement form shortly after the session in Budapest. They must submit their claim for reimbursement within two weeks after the session.
Required reimbursement documents may include:
• Reimbursement form
• Receipts
• Invoices
• Boarding passes
• Tickets
The official guidelines state that reimbursement will be processed within five weeks of the workshop’s conclusion. Reimbursement claims submitted after the stated deadline cannot be processed.
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Organisational Contacts
The official guidelines list contact persons for logistical and programme-related matters.
The contact persons include:
• Tanja Ologe, CHE, for logistics, coordination, participant management, and travel reimbursements or arrangements
• Agnes Kaase, CHE, for moderation of the workshop
• Gero Federkeil, CHE, as expert on HEI
Participants with questions about the organisation of the session should contact the listed team members through the contact details provided in the official guidelines.
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Registration Process
Participants should complete the official EU Survey registration form.
The registration form states that fields marked with an asterisk are mandatory. Applicants should complete the form carefully and provide accurate information.
Participants should also review the official Budapest guidelines before submitting travel arrangements. The guidelines ask participants to send their travel arrangements as soon as possible for approval and reimbursement procedures.
Official Link
Submit your registration through the official registration form below.
